Requisition Number: 2019-0931
Industry: Corporate Office Building
City: Louisville
State: KY
Position Type: Full Time (30+ hrs)
Work Schedule: 1st Shift
Pay Rate: 12.00
Drug Test Required: true

Administrative Assistant

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Description/Job Summary

Kenway Janitor Service is a private, family-owned janitorial service company. From the very beginning, we've remained true to our values. Our team is hard-working, responsive and reliable. We believe in delivering quality work, honoring our commitments and treating clients and employees with respect. We have earned a reputation as "people of integrity," and it's this reputation we work hard to keep! We're proud of our family roots and have been committed to creating a cleaner, safer and healthier environment for our clients since day one.

We are looking to fill this position in the East Louisville, KY area.

Responsibilities/Duties

  • Understand and create spreadsheets for financial reports.
  • Process invoices for payment.
  • Process and assist bi-weekly pay, gather and tabulate time records for employees daily.
  • General data entry duties and office administration such as answering phone, filing, copying, etc.
  • Provide excellent service to client and employees.
  • Maintain administrative records and documents pertaining to the account.
  • Record minutes of meetings.
  • Greet and help walk-in visitors in a professional manner.
  • Prepare reports as assigned by Director and Regional Operation Manager.
  • Handle other duties as assigned by Director or Regional Managers
  • General office administration.
  • Handle other duties as assigned by Office Manager and/or General Manager.
  • Assist in administrative process of purchasing/ordering supplies and equipment.

Required Skills

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

High school diploma required and Associate degree or higher preferred.  Three years successful office administration experience.

KNOWLEDGE, SKILLS AND EXPERIENCES:

1.  High energy level and enthusiastic.
2.  Proficient in Microsoft Office.
3.  Flexible hours.
4.  Experience with hourly time record-keeping procedures.
5.  Strong organizational skills.
6.  Excellent interpersonal skills.
7.  Ability to work in a team environment.
8.  Sense of urgency to complete tasks and meet deadlines; self-directed.
9.  Ability to handle confidential information.
10.  Ability to handle multi-faceted jobs with completing normal duties.

Details

The position will include bending, stooping, reaching, twisting, a lot of walking and lifting up to 40 pounds.

A criminal background check, results of which are not necessarily a bar to employment and a drug test are required.

Full benefits including medical, dental, vision, life, 401(k), STD, Vacation/Holidays.